Privacy Policy
Effective October 23, 2026
The Gentry ("we", "us") makes an app that lets hosts invite guests to private events, collect signed waivers, and confirm arrivals at the door. This policy explains what we collect, why, and the choices you have.
What we collect
From everyone who uses the app:
- Your email address, used to sign you in with a one-time code
- Your full name, entered when you set up your profile
From hosts:
- Residence names, addresses, and the state used for the waiver's governing law
- Event details (name, date and time, whether alcohol is served, which waiver applies)
- The names and email addresses or mobile numbers of the guests you invite. When you invite from your contacts, only the contact you choose is shared with The Gentry, never your address book.
From guests who sign a waiver:
- The exact text of the waiver you signed, a fingerprint (hash) of that text, and the time you signed it
- Your typed legal name and an image of your drawn signature
- Your acknowledgments: that you are 21 or older, that you have a safe ride plan, and that you consent to sign electronically
- Basic device information (operating system and version)
At the door: each time you scan a host's code, we record the time, the event, and whether you were cleared (and if not, why).
We never ask for a photo of your ID, a selfie, or your date of birth. We use your camera only to scan door codes while the scanner is open, and we do not store camera images. We do not collect your location, contacts, or advertising identifiers.
How we use it
- To sign you in and show you your invitations or events
- To present and record waivers, and to keep an accurate, unaltered record of what was signed
- To decide at the door whether a guest is cleared, and to show the host who has arrived
- To respond to support requests and keep the service secure
We do not sell your personal information, and we do not use it for advertising.
Who can see what
- Hosts can see, for their own events only: the names and emails or mobile numbers of invited guests, whether each guest has signed and when, the signed waiver record (including the signature and acknowledgments), and arrival results.
- Guests can see their own invitations, the waiver for each event, and their own signatures.
- Nobody else can see your events or waivers.
Service providers
We use Supabase to host our database and sign-in, and an email provider to deliver sign-in codes. These providers process data on our behalf and only to run the service.
Retention
Signed waivers are kept for as long as the host's account exists, because their value is as a lasting record. Other account data is kept while your account is active. When you delete your account, we delete your profile and sign-in information. Waivers you signed for someone else's event remain part of that host's records unless the law requires otherwise.
Your choices
- You can ask us to correct your name.
- You can ask us for a copy of your data or ask us to delete your account by emailing privacy@thegentry.app.
- Depending on where you live, you may have additional rights under laws such as the CCPA. We honor those requests.
Children
The Gentry is for adults. You must be 21 or older to use it. We do not knowingly collect information from anyone under 21.
Security
Data is encrypted in transit and stored with access rules that limit each person to their own records. Signed waivers cannot be edited or deleted through the app.
Changes
If we make material changes to this policy, we will update the date above and let you know in the app.